Grant Reporting

Grant Reporting and Publicity Guidelines for ECCF Grant Recipients

The Chippewa Valley Free Clinic received an ECCF grant to support its Oral Health program.

Congratulations on receiving a grant through the Eau Claire Community Foundation!

Please read on for Grant Report requirements.

Why Are Grant Reports Necessary?

They show ECCF and its donors that you used the money as intended.

What if We Don't Submit a Grant Report?

Grantees who don't submit their reports by the due date will be ineligible for an ECCF grant in the following grant cycle. Grantees who fail to submit reports will be ineligible for future ECCF grants and may have to return the original grant money.

Grant Report Due Dates:

Competitive Grants: Reports are due within 30 days of the end of the grant period. Please see your grant acceptance agreement for details.

Donor-Advised Restricted Grants: These are grants donors recommend for a specific program or asset purchase. Grant reports are due within one year of receiving the grant check.

Donor-Advised Unrestricted Grants: Unrestricted grants from donors don't require formal grant reports.

What if We Need An Extension or Can't Use the Grant Money as Intended?

You can write a letter to the ECCF Board of Trustees explaining the situation and asking for a due date extension or a re-direction of grant funds. The BOT will consider your request, and the Program Specialist will inform you of their decision. These Letters of Request are due at least 60 days before the end of the grant period.

All ECCF and WGC Grants:

We would appreciate any photos, stories, etc. you could share for use in ECCF publications. That way, we can publicize your organization’s work and possibly attract new donors for you. Please send them within one year of receiving your grant.

Which Grant Report Form Do We Use?

If you received a Program Grant, you’ll need a Program Grant Report Form; if you received an Asset Grant, you’ll need an Asset Grant Report Form.  Links to both forms are at the bottom of this page.

Thank You Letters: 

All grant recipients are strongly encouraged to submit thank you letters; showing donors the impact of their gifts and expressing appreciation may well encourage them to give again. Thank you letters should be sent to the ECCF, which will forward them to the donors. Our mailing address is 306 S. Barstow St. Suite 104, Eau Claire, WI  54701.

Publicity Requirements: 

The ECCF requires acknowledgement when you create publicity materials related to your grant-funded program or asset. Please see the Grantee Publicity Guidelines document below for more information.

Printing Grant Reports:

Completed Grant Reports can't be printed directly from the site. If you need a copy for your records, please contact the Program Specialist at the address below to request a copy after you submit it.

If you have any questions or concerns, please contact the ECCF Program Specialist.

Program Grant Report Form   Asset Grant Report Form

Grantee Publicity Guidelines


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